Indian Hammock Hunt and Riding Club

A little bit of old Florida preserved in a modern world

MEETING MINUTES FOR 2022

INDIAN HAMMOCK HUNT & RIDING CLUB, Inc.

AGENDA

August 21, 2022

REGULAR BOARD MEETING


CALL TO ORDER

President Tom Brooks called the meeting to order at 8:00 am, and lead the group in the Pledge of Allegiance


ROLL CALL

Present: President Tom Brooks, 1st Vice President David Bass, 2nd Vice President Bob Morrison, Treasurer Corey Miller, Secretary Dianna Stoffer, Bret Davis, Barrie Whitehead, Bob Morrison, Greg Young, Armando Montero

Not Present: All BOD members present.

Approve Minutes of the JUly 2022 Meeting

Barrie Whitehead made a motion to approve with corrections to her name. Bob Morrison seconded. Motion passed unanimously.


TREASURER’S REPORT 

Corey Miller presented the treasurer's report:

Equestrian committee has requested repair of the arena with $6,000 from general maintenance and the remaining funds from the committee fundraising efforts

Corey Miller made a motion to move forward with arena refurbishment once the committee has raised the balance of the funds. Barrie Whitehead seconded. Motion passed unanimously.

Corey Miller made a motion to move forward with replacement of Medco (current lock and key exit) system. Barrie Whitehead seconded. Motion passed unanimously.


Manager’s Report

Bob Baum presented the managers' report - the full report appears in the Hammock Herald.

Armando Montero requested that Bob’s report be reworded from “the board made a decision to pick berries” to “Tom Brooks made the decision to pick berries”.

Accounts receivable reported in good status.


COMMITTEE REPORTS


Architectural Review Committee

Gildemeyer Lot #108: Add Hardie-Board to Barn and Paint; Install Generator (tabled from July BOD meeting)

Barrie Whitehead made a motion to approve with the recommendation of the architectural committee. Dianna Stoffer seconded. Motion passed unanimously.

Johnson Lot #273: Re-build and Re-locate Fencing at Rear of Property to include marking of corners and removal of old fencing.

Corey Miller made a motion to approve with the recommendation of the architectural committee. Barrie Whitehead seconded. Motion passed unanimously.

Woods Lot #221: Re-Side and Re-paint Home

Barrie Whitehead made a motion to approve with the recommendation of the architectural committee. Bret Davis seconded. Motion passed unanimously.

Kassing Lot #51: Add Guest Suite to Existing Outbuilding (no kitchen – sleeping and living area only)

David Bass made a motion to approve with the recommendation of the architectural committee. Barrie Whitehead seconded. Motion passed unanimously.

Hunter Lot #248: Construct Pump House Outbuilding

Corey Miller made a motion to approve with the recommendation of the architectural committee. Dianna Stoffer seconded. Motion passed (Barrie Whitehead abstained).

Whitehead Lot #247: Construct Pump House Outbuilding

Corey Miller made a motion to approve with the recommendation of the architectural committee. Dianna Stoffer seconded. Motion passed (Barrie Whitehead abstained).

Brooks Lot #141: Add Paver Walkway Path

Corey Miller made a motion to approve with the recommendation of the architectural committee. Barrie Whitehead seconded. Motion passed unanimously.

Littee Lot #168: Add Generator w/500 gl Above Ground Propane Tank and Add Typical Galvanized Piped Entry Gate

Barrie Whitehead made a motion to approve with the recommendation of the architectural committee. Dianna Stoffer seconded. Motion passed unanimously.

Membership Committee

Member to Member Purchase: Henshaw Purchasing Lot #299 From Pastore:

Barrie Whitehead made a motion to approve member to member summarily. Bob Morrison seconded. Motion passed unanimously.


All other committee reports as needed, full reports appear in the Hammock Herald


Special Events (SEC)

October 1st, 2022, 5-7 PM Wine & Appetizer Party Fundraiser for SEC

Barrie Whitehead made a motion to approve as presented. Dianna Stoffer seconded. Motion

Passed unanimously.

October 22nd, 2022, 4PM Trunk or Treat, Followed by 5PM Lodge Event

Barrie Whitehead made a motion to approve as presented. Bob Morrison seconded. Motion passed unanimously.

November 24th, 2022, 2PM Thanksgiving Dinner at Lodge

Barrie Whitehead made a motion to approve as presented. Bret Davis seconded. Motion passed unanimously.

November 25th, 2022, 6PM (tentative) Movie Night at Lodge

Barrie Whitehead made a motion to approve as presented. Dianna Stoffer seconded. Motion passed unanimously.

November 26th, 2022, 10AM Christmas Parade

Barrie Whitehead made a motion to approve as presented. Dianna Stoffer seconded. Motion passed unanimously

Dec 17th, 2022, 5-7PM Craft Sale and Holiday Party

Barrie Whitehead made a motion to approve as presented. Dianna Stoffer seconded. Motion passed unanimously

January 14th, 2023, 6PM Members Dinner/Comedy Hour

Corey Miller made a motion to approve as presented. Dianna Stoffer seconded. Motion passed unanimously.


Equestrian

Sept 3rd fundraising scavenger hunt event (no motion made for this item)

Sept 23rd, trail ride. Barrie Whitehead made a motion to approve. David Bass seconded. Motion passed unanimously.


Preservation

Utilize funds from Stan Weedon tree fundraiser to place live oak trees at the garden area over the next six weeks. Barrie Whitehead made a motion to approve as presented. Corey Miller seconded. Motion passed unanimously.


NEW BUSINESS:

Update Zito Arbitration:

Awaiting final decision from arbitrator, process is complete.


Move September Board Meeting to the 25th:

Due to meeting timing (allowance of 30 days between sessions); finance meeting will also move to align. Corey Miller made a motion to approve. Bob Morrison seconded. Motion passed unanimously.


Discuss Next Fiscal Year’s Budget:

Will be sent to members.


Final Approval Fitness SOP:

Barrie Whitehead made a motion to approve as presented. Corey Miller seconded. Motion passed unanimously.


Final Approval Modular Home SOP:

Dianna Stoffer made a motion to approve as presented. David Bass seconded. Motion passed (Corey Miller, Barrie Whitehead and Bob Morrison opposed).

Barrie Whitehead made a motion to return the document to the ARC for further consideration, definition and revision. Corey Miller seconded. Motion passed unanimously.

Bob Morrison made a motion to place a moratorium/freeze on “modular homes” or any structure brought in wheels until SOP is resolved. Dianna Stoffer seconded. Motion passed (Corey Miller and Barrie Whitehead opposed).


Final Approval Archery SOP:

Corey Miller made a motion to approve as presented with revision of ‘during gate hours notification’. Greg Young seconded. Motion passed (Barrie Whitehead opposed).


Final Approval Rental Agreements:

Dianna Stoffer made a motion to approve as presented (will be in affect 30-days from now). David Bass seconded. Motion passed unanimously.


Hunt Violations Max Kolshack Jr:

Barrie Whitehead made a motion to follow Hunt Committee’s recommendation. David Bass seconded. Motion passed (Greg Young abstained).


Elections Committee Chair Approval:

Tom Brooks proposed Beverly Rose and Gwen Dobson

Corey made a motion to approve as presented. Barrie Whitehead seconded. Motion passed unanimously.


Old Lodge Chairs:

Tom Brooks proposed Jennifer Bass and Nancy Lynn Kidwell to lead ad hoc committee for Lodge improvements.

Dianna Stoffer made a motion to appoint two co-chairs of ad hoc committee led by Jennifer Bass and Nancy Lynn Kidwell to work on a multi-year, comprehensive plan for improvements to the Lodge. Corey Miller seconded. Motion passed unanimously.


Rose Lot #183 New Sign - Beware of Gopher Tortoise Sign:

Greg Young made a motion to approve as presented with the addition of same information to appear in the Hammock Herald on a monthly basis as space allows. Sign to be located at the IH entrance for two weeks after member approval and additionally on holiday weekends (information will be sent to membership for review). Dianna Stoffer seconded. Motion passed (David Bass and Bret Davis opposed).


Approve 1 Year Lease Pastore/ Sheppard Leasing Lot #299 from John Henshaw:

Barrie Whitehead made a motion to approve with the recommendation of the membership committee. Corey Miller seconded. Motion passed unanimously.


OLD BUSINESS:

Building Committee Approved Colors:

Tabled to September meeting


Horse/ Pedestrian Trail at the end of Deer Run between Lots 142 & 96:

Barrie Whitehead made a motion to approve with the recommendation of the Equestrian Committee. Greg Young seconded. Motion failed (Bret Davis, Armando Montero, Bob Morrison, Greg Young, Corey Miller, Dianna Stoffer opposed).

Corey Miller made a motion to add this to the membership agenda. Barrie Whitehead seconded. Motion passed (Bob Morrison, Armando Montero and Dianna Stoffer opposed).


Review Hunt Revised SOP:

Dianna Stoffer made a motion to approve with the recommendation of the hunt committee, with a change to Definitions section - Minor. John Cassing recommended to remove “anyone under the age of 16” from this description and change definition to add family hunter to read as follows. “Minor family hunter under the age of 16”. Revised SOP will be sent to membership for review. Barrie Whitehead seconded. Motion passed unanimously.


ADJOURN:

Barrie Whitehead made a motion to adjourn, Dianna Stoffer seconded. Meeting adjourned at 10:58 AM


ADDITIONAL 15 MINUTES OF MEMBER DISCUSSION

INDIAN HAMMOCK HUNT & RIDING CLUB, Inc.

AGENDA

JULY 17, 2022

REGULAR BOARD MEETING


CALL TO ORDER

President Tom Brooks called the meeting to order at 8:00 am, and lead the group in the Pledge of Allegiance


ROLL CALL

Present: President Tom Brooks, 1st Vice President David Bass, 2nd Vice President Bob Morrison, Treasurer Corey Miller, Secretary Dianna Stoffer, Brett Davis, Barrie Whitehead, Bob Morrison

Not Present: Greg Young, Armando Montero


Approve Minutes of the JUNE 2022 Meeting

Barrie Whitehead made a motion to approve pending typo correction. Bob Morrison seconded. Motion passed. (Corry Miller abstained)


TREASURER’S REPORT 

Corey Miller presented the treasurer's report:

Corey reported IH is $870 behind budget YTD

Reminder of July 23 and August 20 Townhall Meetings

Next year’s HOA fees projected at $266, (without Armadillo $238)

Corey Miller made a motion to reverse the entry to combine the Skeet and Trap fund balance to show on groups income statement. Entry was done at the wrong time of the year. Barrie Whitehead seconded. Motion passed.


Manager’s Report

Bob Baum presented the managers' report. The full report appears in the Hammock Herald.

Barrie Whitehead made a motion we pre-approve berry picking in the common areas by a company of the IH managers choice and approval by IH Board President. Corey Miller seconded. (Dianna Stoffer abstained)


COMMITTEE REPORTS


Architectural Review Committee

Gildemeyer Lot #108:

Add Hardie-Board to Barn and Paint. Tabled to next month due to building package not complete

Girard/Lamothe Lot #235 Re-paint House and Barn:

The Arch Committee approved 3 of the 4 colors; 1 color was a white which doesn’t meet IH requirements for a neutral pallet. David Bass made a motion to approve all 4 colors presented. Corey Miller seconded. Motion passed. (Dianna Stoffer voted against)

Bass Lot #208 Replace Front Window on Home:

Corey Miller made a motion to approve with the recommendation of the architectural committee. Brett Davis seconded. Motion passed. (David Bass abstained)


Membership Committee

Zito Purchasing Lot #287 From Torres:

Ashley Zito/New Member Approval, Joe Zito Existing Member to Member.

David Bass made a motion to approve new member as recommended by the membership committee. Dianna Stoffer seconded. Motion passed.

David bass made a motion to approve member to member summarily. Motion passed.


All other committee reports as needed

Equestrian:

Updated fund-raising efforts to improve footing in arena. Group has raised $14,000 of the needed $18,000. Seeking approval for additional fundraising events Labor Day weekend.

Barrie Whitehead made a motion to approve Equestrian Committee events on Labor Day weekend. Corey Miller seconded. Motion passed.

Communications:

Winners of the annual photo contest are on the Indian Hammock Website

Hunt:

Seeking approval to name the food plot at 1A after member Mike Hogan, with a sign on the gate. Barrie Whitehead made a motion to approve. Corey Miller seconded. Motion passed.


New Business

Re-consider the Purchase of the Chairs for the Lodge:

Sandy Steinruck brought information to the board stating the recent purchase of the chairs for the lodge did not follow proper process and requested the board reconsider the motion from the June BOD meeting approving the purchase of the chairs up to $9000

Dianna Stoffer made a motion to reconsider the purchase of chairs. There was no second and motion failed.


Update, Zito Arbitration:

Scheduled for this coming Wednesday, July 20. Details of the decision will be sent to all members.


Shoffet Lot #277 - Excessive Speeding on Side Roads:

Member sent a certified (via USPS with signature required) and hand-delivery via front gate of the same letter where member was invited to attend meeting July BOD meeting.

Corey Miller made a motion to fine Mr. Shoffet $100 flat fee for excessive speeding. David Bass seconded. Motion passed. (Bob Morrison opposed)


5-Stand and Allocation of Funds:

Currently, service of throwing machines are covered by IH, except the 5-stand units.

5-stand funds will remain in a separate fun to purchase 2 new throwers

Barrie Whitehead made a motion to change the name of the committee to Shotgun Shooting Sports. Corey Miller seconded. Motion passed.

Matt Rector is asking for a reversal of property taxes ($134) charged to 5-stand, which should be billed to Shotgun Sports Committee. Bookkeeping issue which IH finance committee will address.

Corey Miller made a motion to cover 5-stand machine maintenance by IH. Bob Morrison seconded. Motion passed.


Review Hunt Revised SOP:

Presented to the BOD the day of the meeting.

Dianna Stoffer made a motion to table to next moths BOD meeting, so board has a chance to review. Barrie Whitehead seconded. Motion passed.


Old Business

Building Committee - Approved Colors:

Arch committee submitted a list of 615 color codes. Sherwin Williams has been asked to produce a paint deck for use by members and IH office.

Barrie Whitehead made a motion to table until next month when we have the visual colors. Bob Morrison seconded. Motion passed.

Put on agenda for next month, Arch committee will share details of what they approved with Bob for further action.


Airport Lease Update on Out Buildings:

Barbara Roberts provided an update on the 20-year lease she has been working on with David Bass. David will take current draft to airport tenants for initial review. New lease will include the pilot’s lounge also address hangars limit of use (i.e. not for storage of non-aviation related equipment)


Horse/Pedestrian Trail at the end of Deer Run between, Lots 142 and 96:

Equestrian committee is requesting to reestablish part of previous trail connection.

St Johns water-way compliance, needs review by Florida Land Management specialist

Surveyor was contacted to reestablish corner markers, old trail will not be available for use

Brett Davis made a motion to table. David Bass seconded. Motion passed.


Adjourn

Corey Miller made a motion to adjourn, Dianna Stoffer seconded. Meeting ended at 9:50AM


Additional 15 Minutes of Member Discussion


INDIAN HAMMOCK HUNT AND RIDING CLUB, INC.

REGULAR BOARD MEETING

June 26, 2022


CALL TO ORDER; President Tom Brooks called the meeting to order at 8:00 am and lead the group in the Pledge of Allegiance

All Board Members were present except Dianna Stoffer, and Corey Miller


APPROVAL OF MINUTES OF May 15, 2022: Barrie Whitehead made a motion and seconded by Armando Montero to approve May 2022 minutes. Motion passed.


TREASURER’S REPORT: Barbara Roberts advised that the Club’s year to date was $12,161.59

Motion made by David Bass and seconded by Bob Morrison to add to the budget an aviation weather station to the airport using the money raised by the hangar leases and add to the Asset Reserve. Motion Passed. Board instructed the Manager to purchase a new windsock and add to repair and maintenances budget as needed.

Motion made by Barrie Whitehead and seconded by David Bass to modify the motion made June 27, 2021 concerning the member services budget to allow the Finance Committee to reevaluate the members services budget during high inflation and unknown financial future expenses. Motion passed

Motion made by David Bass and seconded by Barrie Whitehead to have 2 budgets prepared to allow the members to reconsider chip seal on Armadillo Rd. Motion passed

Motion made by Barrie Whitehead and seconded by David Bass to purchase a batwing this year instead of next year due to the price increase next year. Motion passed.

Motion made by Barrie Whitehead and seconded by Greg Young to purchase the Kubota this year instead of next year due to the price increase next year. Motion passed

Motion made by David Bass and seconded by Barrie Whitehead to purchase the Bad Boy mower this year instead of next year due to the price increase next year. Motion passed

Motion made by Barrie Whitehead and seconded by Bob Morrison to move the money collected for chip seal on Armadillo Rd to the Road Replacement Fund. Motion passed

Motion made by Greg Young and seconded by Barrie Whitehead to approve Max Kolshak as a Finance Committee Member. Motion passed

Motion made by Bob Morrison and seconded by Barrie Whitehead to transfer the fund balance of $5342.80 for Skeet and Tap to their department budget due to the negative balance. Motion passed.

Barbara Roberts reminded everyone that the Townhall Meetings were July 23 and August 20, 2022 at 9:00am at the Lodge and that 2 budgets for 2022-2023 will be discussed.


MANAGER’S REPORT: Bob Baum gave his report which is in the Hammock Herald


COMMITTEE REPORTS:

Architectural Review Committee:

Lot 181 Repaint Home. Motion made by Barrie Whitehead and seconded by David Bass to approve. Motion Passed.

Lot 181 New Airplane Hangar at IH Airstrip. Motion made by David Bass and seconded by Bret Davis to open discussion. Motion made by Barrie Whitehead and seconded by Greg Young to table. Motion failed with Bret Davis, Armando Montero, David Bass and Bob Morrison opposed. Motion made by David Bass and seconded by Bret Davis to approve subject to new construction lease. Motion passed with Barrie Whitehead and Greg Young opposed

Membership Committee

Farron & Melinda Scheuneman are purchasing Lot 95. They are from Indiana. Farron is interested in Rifle/Pistol range, Skeet & Trap, Hunting and Horseback riding. Melinda is interested in Community activities and Horses. Motion made by David Bass and seconded by Greg Young to wave the right of first refusal and approve these new members. Motion passed.

Jack and Lisa Scalisi are purchasing Lot 67. They are from Boynton Beach and plan on coming to the Hammock on the weekends. They are interested in Gardening and Food Supplies. Motion made by David Bass and seconded by Barrie Whitehead to wave the right of first refusal and approve these new members. Motion passed

Daniel and Judy Hill are purchasing Lot 137. They are from Cocoa and plan on building and making the Hammock their home. Dan is interested in Horseback riding, Rifle/Pistol Range, pool, Fitness Center and Tennis. Judy is interested in Horseback riding, garden, pool, Fitness Center and volunteering. Motion made by Barrie Whitehead and seconded by Greg Young to wave the right of first refusal and approve these new members. Motion passed.

Communication Committee

Carol Devine asked to purchase new chairs for dining room. Motion made by Barrie Whitehead and seconded by Greg Young to spend up to $9000.00 for new chairs with ½ coming from Asset Reserve and ½ coming from Ads. Motion passed.

Equestrian Committee

George Stark made a report and asked if t-shirts could be sold to raise money for the arena. Motion made by Barrie Whitehead and seconded by Bret Davis to allow the equestrian committee to sell t-shirts at their breakfast event and other times. Motion passed

The equestrian committee made request to re-claim old trails near Lot 273 and Lot 142. Motion made by Barrie Whitehead and seconded by Greg Young. Motion passed. After discussion, motion made by Barrie Whitehead and seconded by Greg Young to rescind the motion for Lot 142. Motion passed.

Preservation Committee

Tammy Weedon advised the Board that $1460.00 was donated to plant trees in memory of Stan and she thanked everyone.

Hunt Committee

John Kassing said they were working on their SOP and budget

Fitness Committee

Kathleen Baum went over the updated SOP. Motion made by Barrie Whitehead and seconded by Greg Young to send out the SOP to the membership and table the hold harmless agreement until the attorney has reviewed. Motion passed

Rifle/Pistol and Skeet & Trap

Bob Morrison advised the Board that there is a meeting next Saturday


NEW BUSINESS

Motion made by David Bass and seconded by Greg Young to approve the Executive Committee to sign estoppels. Motion passed with Barrie Whitehead abstaining

Motion made by Barrie Whitehead and seconded by David Bass to send to the members Archery SOP. Motion passed

Motion made by Greg Young and seconded by David Bass to approve the Pool SOP. Motion passed with Barrie Whitehead opposed.

Motion made by David Bass and seconded by Greg Young to send to membership updated rental agreement showing dog for animal and putting up signs for designated parking at the rental units. Motion passed.

Motion made by Bob Morrison and seconded by Barrie Whitehead to not approve the Modular Home Regulations presented by the Arch Committee. Motion failed with Bob Morrison in favor. Motion made by Armando Montero and seconded by Greg Young to send out the SOP to membership with section 5 updated with new modular home regulations and roof pitch to be 4/12 Motion passed with Bob Morrison opposed.

Pool Violation Lot 16. Motion made by Barrie Whitehead and seconded by Bret Davis to ban the lady for one year who was not supervising her young children in the pool. Motion passed.

Excessive speeding Lot 277. Motion made by Barrie Whitehead and seconded by Greg Young to fine member $100. Motion made by Barrie Whitehead and seconded by Bret Davis to table. Motion passed with Bob Morrison opposed

Hunt SOP violation returned to Hunt Committee for additional information.



OLD BUSINESS

Building Committee color chart to be put on next month’s agenda

Barrie Whitehead made a motion and Bret Davis seconded to adjourn the meeting. Motion passed.

Meeting adjourned 11:47


Minutes submitted by Barbara Roberts


INDIAN HAMMOCK HUNT AND RIDING CLUB, INC.

REGULAR BOARD MEETING

MAY 15, 2022

CALL TO ORDER; President Tom Brooks called the meeting to order at 8:00 am and lead the group in the Pledge of Allegiance

All Board Members were present except Dianna Stoffer, Greg Young and Bob Morrison


APPROVAL OF MINUTES OF APRIL 14, 2022: Barrie Whitehead made a motion and seconded by Corey Miller to approve the minutes with the following correction: “Corey Miller made a motion to roll 5 stand into skeet and trap. Dianna Stoffer seconded. Motion pass.” Motion passed.


TREASURER’S REPORT: Corey Miller advised that the Club was $16813.00 ahead of budget.


MANAGER’S REPORT: Bob Baum gave his report which is in the Hammock Herald

Barrie Whitehead made a motion and David Bass seconded to not pursuit the collection of $750.00 from the damage north fence line. Motion passed.


COMMITTEE REPORTS:


Architectural Review Committee:

Lot 252 Replace Windows, Solar Panel, Pond, add dirt berms inside buffer, new well and add sprinkler system. David Bass made a motion and Corey Miller seconded to approve. Motion passed.

Lot 252 Land clearing David Bass made a motion and Corey Miller seconded that member needs to stakes buffer and IH Manager or ARC to inspect before any additional clearing is done. Motion passed

Lot 45 Land clearing Corey Miller made the motion and David Bass seconded to approve providing buffer lines are clearly marked. Motion passed

Lot 240 and 241 Land Clearing, pond and house pad for future home w/driveway and electrical service. Corey Miller made a motion and David Bass seconded to approve providing the pond and electrical services to out of the utility/drainage easement and that a culvert be place thru the easement. Motion passed.

Lot 72 Pond, house pad, and new home. David Bass made a motion and Bret Davis seconded to approve forward with the construction and come back to the Board with a muted house color. Motion passed. Barrie Whitehead made a motion and Corey Miller seconded to approve the color of the house as submitted. Motion passed.

Lot 181 Repaint house and metal roof To be placed on next month’s agenda

David Bass made a motion and Armando Montero seconded for the ARC to bring a color pallet to the Board that included off white. Motion passed.


Membership Committee

Barrie Whitehead is adding Nate Smith to her lot 247. Corey Miller made a motion and David Bass seconded to wave the right of first refusal and approve this new member Motion passed

Stephen Novak and Natalia Galvez are purchasing Lot 134. Barrie Whitehead made a motion and David Bass seconded to wave the right of first refusal and approve these new member. Motion passed.

Fred and Pat Bohn are purchasing Lot 282 Barrie Whitehead made a motion and Armando Montero seconded to wave the right of first refusal and approve these new member Motion passed

Brian and Courtney Urbanek are purchasing Lot 78. Barrie Whitehead made a motion and David Bass seconded to wave the right of first refusal and approve these new member. Motion passed.

Special Events Report was given and will be in Hammock Herald


NEW BUSINESS

David Bass made a motion and Barrie Whitehead seconded to allow the Hunt Committee to use the Bird’s Nest on June 4, 2022 for a BBQ Motion passed

Barrie Whitehead made a motion and David Bass seconded to send the ARC Modular Home SOP to the membership with the change of 5/12 pitch roof to 4/12 pitch roof. Motion passed with Barrie Whitehead and Corey Miller opposed.

Corey Miller made a motion and Barrie Whitehead seconded to send to the membership that any package left at the gate for more than 5 days will be billed a fee of $10.00 per package. Motion passed. Manager will have a sign will posted on the shed door.


OLD BUSINESS

David Bass made a motion and Barrie Whitehead seconded to take the recommendation of the Hunt Committee concerning the violations of Chase and Max Kolshack Jr. The recommendation is as follows: “Committee recommends the following discipline for Chase Kolshak, loss of hunting privileges for one year and the first three months of the 2023 hunt season. Payment of Hunt fees reimbursed for 2021/22 billed and a $100 fine.” Motion passed “Committee recommends the following discipline for guest Max Kolshak Jr. loss of hunting privileges for one year and the first three months of the 2023 hunting season” David Bass made a motion and Barrie Whitehead seconded to table as the guest was not notified. Motion passed.

Barrie Whitehead made a motion and Corey Miller seconded to send to the membership the Pool SOP. Motion passed Manager to have a sign made about when the pool heaters will be on.

David Bass made a motion and Barrie Whitehead seconded to table the “member to pay to re-key the Medco lock front gate”. For future information Motion passed

Corey Miller made a motion and David Bass seconded to approve the rental agreement with adding “applicable sales tax”. Motion passed

Corey Miller made a motion and Barrie Whitehead seconded to adjourn the meeting. Motion passed.


Meeting adjourned 10:55am

Minutes submitted by Barbara Roberts


INDIAN HAMMOCK HUNT & RIDING CLUB, Inc.

AGENDA

APRIL 24, 2022

REGULAR BOARD MEETING

 

CALL TO ORDER: President Tom Brooks called the meeting to order at 7:59 am, and lead the group in the Pledge of Allegiance

 

ROLL CALL:

PRESENT: President Tom Brooks, 1st Vice President David Bass, Treasurer Corey Miller, Secretary Dianna Stoffer, Armando Montero, Barrie Whitehead, and Greg Young, Bret Davis, Manager Bob Baum

ABSENT: 2nd Vice President Bob Morrison

 

APPROVE MINUTES OF MARCH 2022 MEETING:  Barry Whitehead moved to approve the minutes from the March meeting. Cody Miller seconded the motion. Motion passed.

TREASURERS REPORT: Corey Miller presented the treasurers report. Barry Whitehead moved to approve the treasurer's report. David Bass seconded the motion. Motion passed.

$9,200 ahead of budget

Corey Miller made a motion to back bill the pilots for the outstanding lounge maintenance fees, Barry Whitehead seconded the motion.

David Bass proposed to amend the hangar leases in August of 2022.

Motion did not pass (Greg Young, Armando Montero, David Bass and Bret Davis opposed)

Corey Miller made a motion not to add additional campsites. Barry Whitehead seconded. Motion passed

Corey Miller made a motion to change the savings account at Sea Coast to a Money Market account. Barry Whitehead seconded. Motion passed

Corey Miller made a motion for special events committee to purchase new decorations using their committee funds. Barry Whitehead seconded. Motion passed

Corey Miller made a motion to rescind the matching $6000 funds for upgrading the arena area. Barry Whitehead seconded. Motion passed.

MANAGERS REPORT: Bob Baum presented the managers' and accounts receivable report. The full report appears in the Hammock Herald.

 

COMMITTEE REPORTS:

Architectural Review Committee

Steinruck Lot #217 Solar Panels (on backside of pole barn)

Corey Miller made a motion to approve with the recommendation of the architectural committee. Barry Whitehead seconded. Motion passed.

Rakic Lot #69 New Barn/ Workshop

Corey Miller made a motion to approve with the recommendation of the architectural committee. Greg Young seconded. Motion passed.

Townsend #152 Lot Clearing (palmetto and pine)

Dianna Stoffer made a motion to approve with the recommendation of the architectural committee. Greg Young seconded. Motion passed.

Macaluso Lot #293 Tiki Hut

Barry Whitehead made a motion to approve with the recommendation of the architectural committee with the condition they obtain building permits if the Seminole Indians do not build the structure. David Bass seconded. Motion passed.

Settles Lot #226 Front Porch

Barry Whitehead made a motion to approve with the recommendation of the architectural committee. David Bass seconded. Motion passed.

Benz Lot #72 Pond and House Pad

Tabled to next month

Caldwell Lot #173 Install New Wooden Gates at Two Entrances

Barry Whitehead made a motion to approve with the recommendation of the architectural committee. Corey Miller seconded. Motion passed.

Taylor Lot #88 Solar Panels (on backside of home)

Corey Miller made a motion to approve with the recommendation of the architectural committee. Barry Whitehead seconded. Motion passed.

Architectural committee presented an SOP amendment defining regulations for future modular homes in Indian Hammock. Tom Brooks recommended to move to next month's agenda. No motions were made.

 

Membership Committee

Carelstrom Purchasing Lot #251 from Rust

Barry Whitehead made a motion to approve with the recommendation of the membership committee and that closing occur within 12 months of today's date. Dianna Stoffer seconded. Motion passed.

Madgett Purchasing Lot #45 from Komarek

Corey Miller made a motion to approve with the recommendation of the membership committee. Greg Young seconded. Motion passed.

Scholer Purchasing Lot #97 from Adams

David Bass made a motion to approve with the recommendation of the membership committee. Greg Young seconded. Motion passed.

Bensen Purchasing Lot #170 from Egan

Barry Whitehead made a motion to approve with the recommendation of the membership committee. Greg Young seconded. Motion passed.

Nate Smith [son] added to deed Barrie Whitehead Lot #247

Tabled to next month

Barrie Whitehead summarily add to deed Judy Whitehead lot #248

David Bass made a motion to approve with the recommendation of the membership committee. Corey Miller seconded. Motion passed. (Barry Whitehead abstained)

 

All other committee reports as needed, committee reports will appear in the Hammock Hearald:

 

Pool Committee:

Will return revised pool SOPs at next month's meeting

 

Special Events Committee:

Easter activities went well, with 50 children at the easter egg hunt, and the service at the chapel was well attended. Some of the contents of the hidden eggs were removed and replaced with salt/pepper packets.

Collaboration with the garden committee on upcoming Cinco de Mayo weekend at the lodge at 7PM on May 5. Barry Whitehead made a motion to approve the 7 PM start. Corey Miller seconded. Motion passed.

 

Scholarships:

Held a meeting at the lodge to update all members, and reported $15,000 had been raised and made a request from members to raise the additional $1500 needed.

 

Communications Committee:

Photo contest coming up

Proposed new tables and chairs for the dining area

 

Skeet and Trap Committee:

Corey Miller made a motion to roll 5-stand into skeet and trap. Corey Miller seconded. Motion passed.

 

Equestrian Committee:

Corey made a motion to approve events and fundraising activities. David Bass seconded. Motion passed.

Sat May 21st outback trail ride at 9 AM and Friday June 17 at 6 PM

Raising money to improve arena - Sat May 28th fundraiser bingo rally followed by cocktail rally, silent auction and 50/50 drawing. Sunday July 3 Pancake Breakfast 9 AM - 11 AM with silent auction and 50/50 drawing

NEW BUSINESS:

Review of the Reservation Policies for Rental Units and RV Sites

Barrie Whitehead made a motion to table discussion to May board meeting. Dianna Stoffer seconded. Motion passed.

David Bass recommended a minimum 3 day stay on major holidays

Add additional language around RV parking at camping area or using RV storage area

Better designation of parking areas

"Applicable" added to sales tax mentions

 

Kolshack Hunt Violations

David Bass made a motion to accept the hunt committee recommendation of loss of hunting privileges for one year and the first three months of the 2023 hung season. Payment of hunt fees reimbursed for 2021/22 billed and a $100 fine. Corey Miller seconded.

Barry Whitehead made a motion to table to next month so proper procedure can be followed on both Chase Kolshack and Max Kolshack Jr (guest) violations. Greg Young seconded. Motion passed.

Update on the Petition for Binding Arbitration

Tom Brooks provided an update. Election information has been sealed. No motions made.

Approve SOP’s “Community Pride Committee”

Corey Miller made a motion to approve the SOP as presented with a change to the definition of Child Volunteer to under the age of 18. Barrie Whitehead seconded. Motion passed.

SOP Revision and Final Discussion “Pool Heaters and Operation”

Moved to May meeting

SOP Revision Final discussion and Vote on “Minimum age to Volunteer is 18-year-old”

Dianna Stoffer made a motion to revise minimum age to volunteer to 18. Barry Whitehead seconded. Motion did not pass.

SOP Revision and Final Discussion “Member to Pay to Re-Key the Medco Lock Front Gate [For Lost Keys]

Tabled to May meeting

Airport Lease Agreement/ Jack Rust Lot #251 [Lack of Insurance]

David Bass made a motion to table to May meeting to allow for resolution. Barrie Whitehead seconded. Motion passed.

 

 

OLD BUSINESS:

Additional RV Sites - covered during financial update

 

ADJOURN: Barrie Whitehead made a motion to adjourn. Corey Miller seconded - 10:41 PM meeting adjourned

 

 

Additional 15 Minutes of Member Discussion

INDIAN HAMMOCK HUNT & RIDING CLUB, Inc.

AGENDA

MARCH 20, 2022

REGULAR BOARD MEETING


CALL TO ORDER: President Tom Brooks called the meeting to order at 8:00 am, and lead the group in the Pledge of Allegiance


ROLL CALL:

  • Present: President Tom Brooks, 1st Vice President David Bass, 2nd Vice President Bob Morrison, Treasurer Corey Miller, Barrie Whitehead, Greg Young, Bob Morrison, Armando Montero

(Barrie Whitehead recorded minutes in Dianna Stoffer’s absence)

  • Not Present: Secretary Dianna Stoffer, Brett Davis

Approve Minutes of the February 2022 Meeting:

  • Barrie Whitehead made a motion to approve. Seconded by Cory Miller. Motion did not pass.
  • Barrie Whitehead made a motion amended to not approve February minutes until all the seconds are added, keeping original redacted copy. Seconded by Bob Morrison. Motion passed


TREASURER’S REPORT:  

Corey Miller presented the treasurer's report. No motions.

  • Quorum was not present for March finance committee meeting
  • Corey reported IH is $977 ahead of budget YTD


Manager’s Report:

Bob Baum presented the managers' report. The full report appears in the Hammock Herald.

  • Accounts Receivable Report
    • Motion made by Barrie Whitehead to have manager send a warning letter in reference to the UTV incident, citing rule 8.3.2 and 1.6.12 to watch speed and member must have lot number on vehicle before driven on IH property, and to have a signed statement in the office listing the rights their adult child. Seconded by David Bass. Motion passed.


Committee Reports:

Architectural Review Committee

  1. Burr Lot #18 New Pole Barn
    • Corey Miller made a motion to approve with the recommendation of the architectural committee. Greg Young seconded. Motion passed.
  1. Owens Lot #166/167 Lot Clearing
    • Armando Montero made a motion to approve with the recommendation of the architectural committee. Greg Young seconded. Motion passed.
  1. White Lot #122 Lot Clearing, Power, Water, Driveway Entrance
    • Barrie Whitehead made a motion to approve with the recommendation of the architectural committee. Corey Miller seconded. Motion passed.
  1. Gannon Lot #212 Pole Barn [Tabled from March BOD Meeting]
    • Armando Montero made a motion to approve pole barn to be built concurrent with the house, provided barn is not completed before CO for the house. Corey Miller seconded. Motion passed. (Barrie Whitehead opposed motion)
  1. David Bass made a motion to initiate a day 90-day moratorium on new modular home construction to allow Arch Committee time to update protocols. Greg Young seconded. Motion passed. (Corey Miller opposed motion)


Membership Committee

  1. DeLa Torriente Lot #249 adding their Son, Adrian to the Deed
    • Corey Miller made a motion to approve as recommended by the membership committee. Bob Morrison seconded. Motion passed.
  1. Billips [Existing Member] Purchasing Lot #240 from Close
    • Bob Morrison made a motion to summarily approve as recommended by the membership committee. Greg Young seconded. Motion passed.


All other committee reports as needed.

Carol Devine presented Communication Committee report.

Barrie Whitehead made a motion to use advertising funds to purchase new tables and chairs for the lodge. Corey Miller seconded. Motion passed.


Bill Tabbert gave an update to those present on the Scholarship Committee. No motions made.


David Bass reminded those present of the Aviation Event on March 26th, 2022. No motions made.


New Business:

  1. Pool Heaters and Operation
    • Gayle Maclain gave an update to those present, relay switch for pool heater timer, discussed during the March BOD meeting, will not work. No motions made.
  1. Gate Packages
    • Tom Brooks made Corey Miller chair of an ad hoc committee to research issues and make recommendations.
  1. Violation: Boat Storage Rubin Lot #63
    • No discussion, resolved prior to the start of the meeting.
  1. Violation: Boat Storage Machado/ Villar Lot #64/65
    • No discussion, resolved prior to the start of the meeting.
  1. Violation: Boat Storage Velie Lot#244
    • No discussion, resolved prior to the start of the meeting.
  1. Campground: Add Two New Sites
    • No discussion, moved to April agenda.


Old Business:

  1. Fees for Gate Keys
    • No discussion, moved to April agenda.

*Corey Miller left meeting at 9:45 AM

  1. Stable Lease Agreement
    • David Bass made a motion to approve the boarding agreement, seconded by Barrie Whitehead.
    • Motion amended to approve with the following edits:
      1. Section 2.B, add by “text” via stable phone and redact “foregoing labor rate” for “charged at published member rate” Section 6, the word “stable” was added to the end of the paragraph. Section 14 redact the word “including”. Motion passed. (Armando Montero opposed motion.)
  2. Septic Field Replacement for Bunkhouse
    • David Bass made a motion to approve the replacement of the septic field at the bunkhouse, not to exceed $14,000. Barrie Whitehead seconded. Motion passed.

Adjourn:

Armando Montero made a motion to adjourn, Barrie Whitehead seconded. Meeting ended at 10:35 AM


Additional 15 Minutes of Member Discussion:



FEBRUARY 20, 2022

MEETING MINUTES OF THE INDIAN HAMMOCK HUNT AND RIDING CLUB, INC.

BOARD OF DIRECTORS

 

 

CALL TO ORDER: President Tom Brooks called the meeting to order at 8:00 am, and lead the group in the Pledge of Allegiance

 

ROLL CALL:

PRESENT: President Tom Brooks, 1st Vice President David Bass, 2nd Vice President Bob Morrison, Treasurer Corey Miller, Secretary Dianna Stoffer, Armando Montero, Barrie Whitehead, and Greg Young.

ABSENT: Bret Davis, Manager Bob Baum

 

APPROVE MINUTES OF JANUARY 2022 MEETING: Bob Morrison moved to approve the minutes from the January meeting. Dianna Stoffer seconded. Motion passed.

 

TREASURER’S REPORT:  Corey Miller presented the treasurer's report.

  • Corey Miller made a motion to approve Square to accept credit cards with a convenience fee of 4%, system would be used for advertisers to pay for their adds. David Bass seconded. Motion passed.
  • Use same system to allow members to pay their IH billing, Corey Miller made a motion to approve, Tom Brooks seconded. Motion passed.
  • Corey Miller made a motion for Bob Baum to take $3000 out of repair and maintenance to cover the actual cost of flooring in the Bunkhouse, original budget amount was $2000. Dianna Stoffer seconded. Motion did not pass.

 

MANAGER’S REPORT: Bob Baum was not present; Tom Brooks presented the managers' report. The full report appears in the Hammock Herald.

 

COMMITTEE REPORT:

Architectural Review Committee -

  1. Rossodivita Lot #203. Resubmission of Exterior Paint Colors, new color slightly darker gray from what was originally approved.
  • Corey Miller moved to approve based on recommendation from the Architectural Committee. Bob Morrison seconded. Motion passed.
  1. Gannon Lot#212 Ranch style entry way and pouring of the stem wall for residence and slab for pole barn.
  • Dianna Stoffer made a motion to approve the pouring of the slab for pole barn. Final documents for pole barn must be brought to the BOD, and Gannon's should request an exception to build accessory structure prior to the residence or wait until the residence is complete. David Bass seconded. Motion did not pass.
  • Greg Young made a motion to approve the archway as shown, based on recommendation from the Architectural Committee. Corey Miller seconded. Motion passed.
  1. David Bass made a motion for Bianco's Lot #231 to request an exception for the original approval grated to them in October of 2021. Greg Young seconded. Motion passed.
  1. Settle Lot #226 Addition of a Front Porch (Item will appear in March)
  1. DeLa Torriente Lot #249 Lot Clearing, Landscaping and Fencing
  • Barrie Whitehead made a motion to approve gravel driveway, add culvert, add gravel parking pad, hog-wire fencing with metal t-posts (inside the buffer, with existing metal gate), and addition of trees. David Bass seconded. Motion passed.
  1. Hunt Lot’s 145/150 Minor Lot Clearing and Fencing
  • Corey Miller made a potion to approve hog wire fencing with wooden posts inside the buffer. Barrie Whitehead seconded. Motion Passed.
  1. Roberts Lot #265 Install Solar Panels on Roof
  • Bob Morrison made a motion to approve installation of solar panels on the roof of the main structure. Corey Miller seconded. Motion passed.

 

Membership Committee -

  1. Stephen and Alessandra Owens Purchasing Lot’s#166 and #167 from Mr. Straub
  • Corey Miller made a potion to approve the new members based on recommendation from membership committee. Dianna Stoffer seconded. Motion passed.
  1. Keshore Meetoo purchasing Lot #252 from the Shortens
  • Barrie Whitehead made a potion to approve the new members based on recommendation from membership committee. Dianna Stoffer seconded. Motion passed.

 

Community Pride -

  • Update on arbor for the chapel. Will be completed in March 2022

 

Preservation Committee -

  1. Grant money from US Fish and Wildlife, burn plan from FWC, on Feb 5th there was a workday with 9 volunteers and planting of 750 trees along the Turkey Roost canal from the spillway to Lake Coleman. Gave away another 1500 trees to members, for use on residential lots.
  • Barrie Whitehead made a motion to re-direct $1000 of committee funds for purchase of pine trees, to instead purchase of oak trees which will be sold to the members as a fund raiser. Greg Young seconded. Motion passed.

 

Special Events Committee -

  1. March 12 to organize storage closet in the main lodge, St Paddies dinner at the lodge March 12/13, easter service on April 17th with a brunch at the lodge and raffle of baskets for fundraisers, Mother’s Day May 7th/8th offer carnations during lodge meals, May 30th BBQ at the Birds nest with other games at the lodge (need funding), Oct 22nd trunk or treat (low-road and Chapel) with family friendly meal at the lodge.
  • Barrie Whitehead made a motion to approve dates and Easter raffle. Dianna Stoffer seconded. Motion passed.

 

NEW BUSINESS:

  1. Review Revised Stable Lease Agreement
  • Corey Miller made a motion to approve revised boarding agreement and give boarders 30 days to sign or remove their horses from the stables. Dianna Stoffer seconded. Motion did not pass.
  • David Bass made a motion to extend prior lease agreements until the next board meeting when the stable committee will have time to review and make recommendations. Boarders must be current on boarding fees. Barrie Whitehead seconded. Motion passed.
  1. Review Chip Seal Proposals for Armadillo
  • Corey Miller made a motion to delay the Armadillo chip seal road until prices come down and propose to review during the next budget cycle. Dianna Stoffer seconded. Motion passed.
  1. Airport -
  • Charitable and Therapeutic Rehab Program for the Navy Seals
  • Corey Miller made a motion to approve this one-time charitable event as recommend by the aviation committee. Full proposal will be published in the IH newsletter. Participants will sign a hold harmless release and be sponsored by a member in good standing as part of the proposal. Barrie Whitehead seconded. Motion passed.
  • Pilots Lounge - lounge was originally built by hangar tenants as an exclusive use area. Committee is requesting removal of exclusive use.
    • Dianna Stoffer made a motion to approve removal of the exclusive use of the pilots lounge. Armando Montero seconded. Motion did not pass.
    • Corey Miller made a motion to create an addendum to add the cost of the pilots lounge fees to the airport tenants. David Bass seconded. Motion passed.
  1. Approval for Natalie Lamothe Lot #235 for at home business as a travel agent
  • Barrie Whitehead made a motion to approve this home-based business. Corey Miller seconded. Motion passed.
  1. Approve All Committee Chairs
  • Corey Miller made a motion to approve all committee chairs for 2022. Barrie Whitehead seconded. Motion passed.
  1. Kolshack Appeal of His Hunting Suspension
  • David Bass made a motion to reverse the prior boards violation decision due to lack of 48-hour notice, and to accept recommendations from the Feb 8th email from Sandy Stienruck, to refund the members pro-rated hunt fees and reinstate members hunting privileges. Dianna Stoffer seconded. Motion passed.
  1. Change of Legal Representation
  • Corey Miller made a motion to approve Fred Kretschmer as the IH legal representation. David Bass seconded. Motion passed.
  1. Review Community Pride SOP’s
  • Barrie Whitehead made a motion to distribute committee SOP to members for review, with amendment to change the age of a child volunteer to 18. Dianna Stoffer seconded. Motion passed

*The new SOP will need to go out to the membership for review.

  1. Change of Board Meeting and Finance Committee Meetings Dates
  • Procedural - no motion needed
  1. Pool Heater Operation and Cabana Phone
  • Barrie Whitehead made a motion to update pool signage to include verbiage that pool heaters do not operate under 50 degrees ambient temperature. Change will be sent to members for awareness. Motion passed.

*This is a rule change which will need to go out to the membership for review.

  • Barrie Whitehead made a motion to replace the phone in the pool cabana. Corey Miller seconded. Motion passed.
  1. Barrie Whitehead made a motion that the President, 1st Vice and Treasurer are given executive order to make purchase/spend of any items that have prior budget/member approval, not to exceed the original budget amount. David Bass seconded. Motion passed.

 

OLD BUSINESS:

  1. Fees for Gate Keys and Swipe Cards for Front Gate
  • Corey Miller moved to add funds to the 2022-2023 budget to replace the Medco lock and provide 2 keys to each lot. When a property is sold, the seller must turn in their 2 Medco keys to the office prior to closing. If the keys are not turned in, the seller, as part of their estopple costs, will be billed for relacing all keys and a new Medco lock. Barrie Whitehead seconded. Motion passed.

*This is a rule change which will need to go out to the membership for review.

 

MEETING ADJOURNED: Motion made by Barrie Whitehead to adjourn. Seconded by Corey Miller, 12:00PM meeting adjourned.


ADDITIONAL 15 MINUTES OF MEMBER DISCUSION:


 

 

THE INDIAN HAMMOCK HUNT AND RIDING CLUB, INC

BOARD OF DIRECTORS

January 16, 2021

CALL TO ORDER

The meeting was called to order at 2:30 PM. Sandy Steinruck called the meeting to order. The BOD members in attendance were Tom Brooks, David Bass, Barrie Whitehead, Corey Miller, Bob Morrison, Armando Montero, and Bret Davis. Greg Young and Dianna Stoffer were absent.


PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was waved having been recited at the Members Meeting


ELECTION OF 2022 OFFICERS

A motion was made by Corey Miller and seconded by Bret Davis to elect Tom Brooks as BOD President. Armando Montero made a motion to elect Dianna Stouffer as President. The motion was seconded by Bob Morrison. A paper vote was taken and Tom Brooks was elected as President by a margin of 6-1.

Sandy handed off the gavel to Tom Brooks.

A motion was made by Corey Miller and seconded by Bob Morrison to elect David Bass as the 1st Vice President. The motion passed unanimously.

A motion was made by David Bass and seconded by Bret Davis to elect Bob Morrison as 2nd Vice President. The motion passed unanimously.

A motion was made by David Bass and seconded by Bob Morrison to elect Corey Miller as Treasurer. The motion passed unanimously.

A motion was made by David Bass and seconded by Barrie Whitehead to elect Dianna Stoffer as Secretary. The motion passed unanimously.


APPROVAL December 2021 MEETING MINUTES

A motion was made by Barrie Whitehead and seconded by Corey Miller to dispense with the reading of the minutes and to approve the December minutes. The motion passed unanimously.


TREASURER’S REPORT Corey Miller Chair

Corey Miller reported that Indian Hammock is $25,000.00 behind budget, but expect to pick that back up in the next few weeks.

A motion was made by Corey Miller as recommended by the Finance committee and seconded by Bob Morrison to allow the Five Stand committee to spend $6250.00 from the committee fund to buy batteries and used skeet machines when the machines become available. The motion passed unanimously.

A motion was made by Corey Miller and seconded by Barrie Whitehead to direct Bob Baum to open a new bank account at the MidFlorida Credit Union. The motion passed unanimously.

A motion was made by Corey Miller and seconded by Bob Morrison to approve the 2022 Finance Committee Members; Barbara Roberts, Laverne Klein, Sandy Steinruck, Gwen Dobson and AJ Garibian. The motion passed unanimously.


MANAGER’S REPORT

Bob Baum read his manager’s report to the assembly.


COMMITTEE REPORTS:


Membership Committee: Barbara Roberts Chair

New Member

Joe and Cuqui De La Torriente are Purchasing Lot #249. They are from Miami and will be coming to Indian Hammock on weekends. Joe and his son AJ are interested in hunting and shooting. Joe is also interested in horseback riding and fishing.

The Membership Committee recommends to the Board to wave the right of first refusal and approve Joe and Cuqui De La Torriente as members. A motion was made by Corey Miller and seconded by Barrie Whitehead to approve with the recommendation of the Membership Committee. The motion passed unanimously.

Member to Membership

Bob Gilbert Lot 73 is adding his wife Martha to his deed. The Membership Committee recommends to the Board to wave the right of first refusal and approve summarily. A motion was made by Barrie Whitehead and seconded by Bob Morrison to approve with the recommendation of the Membership Committee. The motion passed unanimously.


Architectural Review Committee: No Report


Appeals Committee: Bill Tabbert reporting.

The Appeals Committee met and voted to uphold the decision of the Board of Directors for Chase Kolshak’s appeal.


Hammock Scholarship:

Bill Tabbert gave an update on the Hammock Scholarships. Bill reported that to date there has been about $9000.00 raised for the Okeechobee High School class of 2022. No motions were made.


Preservation Committee: Tom Brooks Chair

An upcoming workday will be held on Feb 5th, see flyers for more information.

No motions were made.


Aviation Committee David Bass reporting

A motion was made by David Bass and seconded by Corey Miller to approve an Aviation Day event on Saturday March 26th at the Airport. The motion passed unanimously.

Watch Flyers for more details.


Informational Note: All shooting at the Trap and Skeet Ranges will be suspended during the Aviation Day Event.


Board Resolution for Establishing Committees:

Appeals Committee

Archery Committee

Architectural Review Committee

Aviation Committee

Communication’s Committee

Community Garden Committee

Elections Committee

Equestrian Committee

Finance Committee

Fitness Committee

Fire-Wise Committee

Hospitality & Special Events Committee

Hunt Committee

Indian Hammock Community Pride Committee

Membership Committee

Pool Committee

Rifle & Pistol Committee

Stable Committee

Skeet & Trap Committee


A motion was made by David Bass and seconded by Barrie Whitehead to approve the listed committees. The motion passed unanimously.


A motion was made by David Bass and seconded by Bob Morrison to approve the waving of double assessment for the Trusts on the list provided to the 2022 BOD by Indian Hammock office. The motion passed unanimously.


A motion was made by Barrie Whitehead and seconded by Corey Miller to approve the list of home businesses with the redaction of lot 77 from the list. The motion passed unanimously.


A motion was made by Corey Miller and seconded by David Bass to seek new Law Firm to represent Indian Hammock. The motion passed unanimously.


A motion was made by Corey Miller and seconded by David Bass to table the new Law Firm motion. The motion passed unanimously.


A motion was made by Armando Montero and seconded by David Bass to develop a policy to deal with members who do not surrender the gate keys and gate swipe cards upon sale closing of lots. The motion passed unanimously.

A motion was made by Corey Miller and seconded by David Bass to table the review of the Stable Lease. The motion passed unanimously.


A motion was made by David Bass and seconded by Barrie Whitehead to approve the request of member Walt Hornberger to conduct two Concealed Weapon training programs for members and their families, contingent on providing proof of liability Insurance policy to be given to the Indian Hammock Manager, in February and in March. The motion passed unanimously.


NEW BUSINESS:

A motion was made by David Bass and seconded by Bob Morrison stating that any member requesting to use an Indian Hammock facility or property for profit must seek the approval of the Board of Directors and must provide the Indian Hammock Manager proof of liability insurance with Indian Hammock named as an additional insured. When applicable a facility fee will be required. The motion passed unanimously


Adjourn:

A motion was made by Corey Miller and seconded by Barrie Whitehead to adjourn. The motion passed unanimously. The meeting was adjourned at 4:22 PM.


Submitted by: Barrie Whitehead

Barrie Whitehead, BOD member

MINUTES OF THE 2022 ANNUAL MEMBERS MEETING OF
THE INDIAN HAMMOCK HUNT AND RIDING CLUB
JANUARY 16, 2022


President Sandy Steinruck called the meeting to order and she led the Pledge of Allegiance

QUORUM A quorum and proof of notice and mailing was established

Voting members in attendance 72
Proxies voted 138
No shows 89
Total 299


ANNUAL PRESIDENT’S LETTER
President Sandy Steinruck read her letter to the assembly. It will be in the January Hammock Herald.

A motion was made by David Bass and seconded by Armando Montero to accept the proxies that were not submitted during checkin. Voice vote. The motion was undetermined.

A motion was made by Bob Morrison and seconded by Harold Piskura to not accept the proxies that were not submitted during checkin. The paper ballet vote results were 93 YES 101 NO. The motion passed and the proxies were not accepted.


ELECTION OF BOARD OF DIRECTORS FOR 2021
Carla Sapp made a motion and George Abraham seconded to set the number of Directors at nine (9). Motion passed. Nominations were taken from the floor and the following members were added to the list of those running for the Board: A motion was made by Carla Sapp and seconded by Barbara Roberts to nominate Steve Rubin, Motion passed. A motion was made by Bill Miller and seconded by Dick Swan to nominate Bob Morrison. Motion passed

BOARD OF DIRECTORS FOR 2022 ARE:
David Bass
Tom Brooks
Bret Davis

Corey Miller

Armando Montero

Bob Morrison

Dianna Stoffer

Barrie Whitehead
Greg Young


A motion was made by Bob Morrison and seconded by Barrie Whitehead to dispense with the reading of the 2021 members meeting minutes and to approve the December minutes. The motion passed.


CPA’S ANNUAL FINANCIAL REVIEW
Sandy Steinruck presented the auditor’s report to the membership as Allison Schlitt, CPA from the firm of Offutt/Barton/Schlitt, LLC Certified Public Accountants was unable to attend due to illness.


A motion was made by Bob Morrison and seconded by Max Kolshak to have a review or an audit for 2021-2022 fiscal year. The paper ballet results were 172 Audit and 24 Review. An audit will be done for the 2021-2022 fiscal year.

A motion was made by Corey Miller and seconded by Barrie Whitehead to maintain the asset Reserve at $250,000.00. The motion passed.

ANNUAL COMMITTEE REPORTS
The Committee Chairs gave their annual reports. They will be in the January Hammock Herald.


A guest speaker Aline Morrow, biologist, US Fish and Wildlife spoke to the membership about the US Fish and Wildlife grant. A motion was made by Tom Brooks and seconded by Corey Miller to accept the grant from the US Fish and Wildlife for the improvement of our Natural Habitats as described in the FWC recommendation. The paper ballet results were 99 YES 91 NO. The motion passed.

A motion was made by Bob Morrison and seconded by Harold Piskura to pay to chip seal all the secondary roads in Indian Hammock. The paper ballet results were 73 YES 120 NO. The motion failed.


A motion was made by Corey Miller and seconded by Gail Mac Lain to keep the chip seal Armadillo Road from Lot 29 to Lot 61 about 1 mile, to 15 feet wide. Paper ballet 119 YES 59 NO. The motion passed.


A motion was made by Corey Miller and seconded by LaVerne Klein to adjourn. Motion passed and the meeting was adjourned at 2:17 pm

Submitted by
Barrie Whitehead, Secretary